Attendance, Illness and Absence

Each day at school, your child will learn something new. It may be a piece of information, a fact or a new way to multiply two numbers.

The learning that is invisible but is essential to their development is the social learning. Learning how to negotiate friendships, resolve conflict, developing empathy and more. Therefore it is essential that your child attends school every day.

Parents are responsibe in law for ensuring that their children receive education every day

If your child is absent from school, please call the school office on 0208 953 3459 by 8.45am the latest, with a reason for their absence, or you can send a message via Schoolcomms/School gateway system.

When your child returns to school please send a note.  Medical evidence will be needed for appointments.

If you do not call the office your child’s absence will be marked as unauthorised and you may be subject to a fine.

Visit the communication page for more information on how to message the school via the school gateway app.

Please read the frequently asked questions below for our full procedure on how we deal with attendance and attendance issues at Kenilworth.

Term Dates

Frequently Asked Questions

Your child should be at school with sufficient time to be ready to join their class for the start of the day, doors open at 8.45a.m.   The gate is locked at 8.50a.m.   Registers are taken promptly by 8.55a.m.

The afternoon register is taken at 1.05p.m. for Reception, Year 1 and 2 and at 1.35pm. for Years 3,4,5,6.

The gate to the main path is locked at 8.50a.m.  Pupils who arrive after this time should report to the school office.

The school sends a letter after a pupil has been marked late three times.  A series of unauthorised late marks may lead to a referral to the Attendance Information Officer.

Your child will be marked as an unauthorised absence if they arrive after 9.00 a.m in the morning.

We would expect a parent to telephone the school on the first day of absence.  Parents are also able to send a text message via our school gateway system.  If your child is a lone traveller, we will telephone you if your child has not arrived at school by 9.a.m.  For all other pupils, we will call you by 10 a.m. if we have not heard from you.  If we do not receive an explanation, or if the explanation is unsatisfactory, we will not authorise the absence.

If we are concerned about aspects of your child’s attendance or punctuality we will contact you to discuss the best way forward.

An accumulation of unauthorised absences will lead to a referral to the Attendance Information Officer – AIO

The AIO meets half termly with the Headteacher who has overall responsibility for ensuring that parents get their children to school each day on time.

The AIO also discusses attendance with the Admin assistant who is responsible for attendance logging.


Emergency medical appointments /dental appointments, please make routine appointments after school or during the holidays.  We will need evidence of the appointment.

Days of religious observance

Family bereavement

Absence for exceptional circumstances, this may include some leave during term time when prior approval has been given.

Except in the case of illness, you should ask for permission for your child to miss school well in advance, giving full details.  In cases of recurring absences through illness you may be asked to produce a medical certificate.

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The school will not authorise absences other than those in exceptional circumstances.  Family holidays, day trips, shopping or birthdays are not classed as exceptional.

Make sure your child gets enough sleep and gets up in plenty of time each morning.  Ensure that s/he leaves home in the correct clothes and is properly equipped.  Show your child by your interest, that you value his/her education.  If you are having a problem encouraging your child to come to school please do come in and speak to your child’s teacher, Mrs Humbles or Miss Williams.  We are always willing to listen and offer support for both you and your child.

Contact your child’s class teacher immediately and openly discuss your worries.  Your child could be avoiding school for a number of reasons – difficulties with work, bullying, friendship problems, family difficulties.  It is important that we identify the reason for your child’s reluctance to attend school and work together to tackle the problem.

We have a full time Learning Mentor who can also work with children who are anxious about attending school.   There are a range of positive interventions that we can put into place to support parents with children who are avoiding school.